Bid Preparation

We start with the issued tender documents, not a generic bid template.

• Review the NIT/IFB, instructions to bidders, GCC, SCC, technical specifications, eligibility criteria, and prescribed schedules.
• Identify submission deadlines, EMD, tender fees, mandatory documents, and rejection conditions.
• Create a requirement-wise bid checklist for the submission.
• Flag missing information and ambiguous requirements for clarification.

Evidence is organised and mapped to the qualification clauses that ask for it.

• Organise work orders, completion certificates, and experience documents.
• Check turnover certificates, audited financial statements, and other financial eligibility evidence where required.
• Compile equipment, personnel, technical capability, and methodology documents where applicable.
• Map evidence against the relevant qualification clauses.
• We do not claim eligibility when the supporting evidence is insufficient.

Prescribed formats are completed from information and approvals you provide.

• Populate prescribed annexures, declarations, undertakings, and affidavit formats using client-provided information.
• Support power-of-attorney, non-blacklisting declarations, acceptance forms, and similar documents when required by the tender.
• Follow the exact format and wording prescribed in the bidding documents.
• Flag requirements for stamp paper, notarisation, attestation, CA certification, board resolutions, or authorised signatures.
• We never invent declarations, credentials, or signatures.

The commercial file is checked for structure, arithmetic, and completeness.

• Review BOQ items, quantities, units, pricing instructions, and arithmetic.
• Populate the prescribed BOQ using rates approved by the client.
• Check extensions, totals, taxes, and required fields where applicable.
• Preserve the original spreadsheet structure and mandatory file format.
• We do not invent rates, alter quantities, or make commercial assumptions without approval.
• Flag inconsistencies and items requiring clarification.

Commercial conditions are separated into mandatory requirements and points for approval.

• Check EMD/tender fee, bid validity, GST and tax declarations, price variation clauses, performance security, payment conditions, and other applicable commercial requirements.
• Identify deviations, missing forms, and conditions requiring client approval.
• Distinguish mandatory tender requirements from recommendations.
• We do not provide legal, tax, or CA certification services unless separately authorised and qualified.

The assembled package is checked against the tender checklist before handover.

• Verify required documents against the tender checklist.
• Check signatures, seals, file names, formats, validity, and legibility.
• Check portal-specific upload requirements, DSC requirements, and bid submission instructions.
• Identify outstanding documents before submission.
• Explain that final submission and confirmation must be completed through the authorised bidder account unless a separate authorised arrangement is agreed.